Agenda and minutes

Members are asked to declare any interests in the items under consideration and in doing so state:

(1) the type of interest concerned either a

(a)   personal interest

(b)   prejudicial interest

(c)    disclosable pecuniary interest (DPI)

and

(2) the nature of the interest concerned

If any member requires advice on declarations of interests, they are advised to contact the Head of Democratic Governance in advance of the meeting.

There were no declarations of interest on this occasion.

To agree the minutes of the last meeting held on 5 September 2022 as a true and correct record.

The minutes of the meeting held on 5 September 2022 were signed by the Chairman as a true and correct record.

The Shareholder Committee agreed that under Section 100A of the Local Government Act 1972, the public be excluded from the meeting during consideration of Item 4 ‘Shareholder Committee Action Tracker’, Item 5 ‘Shareholder Update’, Item 6 ‘ Wholly-Owned Company Financial Performance as at Month 4 2022/23’, Item 7 ‘Blackpool Transport Services Limited Financial Report Accounting Period Five 2022 and Recovery Plan’, Item 8 ‘Blackpool Transport Services Limited Key Performance Indicators’, Item 9 ‘ZEBRA – Redevelopment of Rigby Road Bus Depot, Item 11 ‘Blackpool Waste Services Limited Annual Audit Report and Strategic Risk Register’, Item 12 ‘Blackpool Waste Services Limited Financial Performance and Forecast Outturn’ and Item 13 ‘Blackpool Waste Services Limited Key Performance Indicator’.

To consider the updates in the Committee’s action tracker.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

The Committee considered its action tracker which included details of the progress made in implementing the recommendations of the wholly-owned companies governance review and the previous resolutions of the Committee.

To receive a verbal update on the Council’s wholly-owned companies provided by the Shareholder representatives. To include an update on Levelling-Up.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr Alan Cavill, Director of Communications and Regeneration and Mr Steve Thompson, Director of Resources were invited to provide an update on the Council Wholly-Owned Companies on behalf of the Shareholder.

To report detailed information on the financial performance of each of the Council wholly-owned companies to the Shareholder Committee in line with decision EX26/2021.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr Steve Thompson, Director of Resources provided an overview of the financial performance of the Council’s Wholly-Owned Companies as at Month 4 2022/2023.

The Committee noted the update provided.

To advise the Shareholder Committee of the company’s financial performance as reported in its Period Five management accounts.  It reviews actual trading results, a forecast to year-end March 2023 and the cash flow forecast to the same date.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr James Carney, Finance and Commercial Director, Blackpool Transport Services Limited presented the financial report accounting period five and recovery plan of the Company.

The Shareholder Committee considered the report in detail and noted the current financial position of the Company.

To update the Shareholder Committee on the most recent set of performance data.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr James Carney, Finance and Commercial Director, Blackpool Transport Services Limited presented the key performance indicators of the Company.

The Shareholder Committee considered the report in detail and noted the current performance of the Company.

To advise the Shareholder Committee of the company’s plans to redevelop Rigby Road Depot in line with the ZEBRA project.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Ms Jane Cole, Managing Director, Blackpool Transport Services Limited presented the report on the proposed redevelopment of Rigby Road bus depot.

The Committee discussed the proposals in detail and noted that a further report would be submitted to the Committee for decision on a loan application.

To provide an update on the strategic issues for the development of Blackpool Waste Services Ltd (BWS).

Mr John Hawkin, Managing Director, Blackpool Waste Services Limited presented an update on the strategic issues currently prominent to the Company including Waste and Resources Policy, Extended Producer Responsibility, collection of food waste, Carrier, Broker, Dealer Registration, Digital Waste Tracking, the proposed bottle deposit return scheme, disposal of DIY waste and a potential return to free of charge green waste collection. The potential issues around some of the proposals were explored further by the Committee with it noting the potential costs and loss of income associated with them.

The Committee noted the report.

To present the Annual Audit Report and Strategic Risk Register to the Shareholder.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr Alan Stuttard, Chair, Audit Committee, Blackpool Waste Services Limited presented the Company’s Annual Audit Report and the Strategic Risk Register to the Shareholder Committee. He highlighted that it was only the second Annual Audit Report of the Company as part of the improvements made to its governance arrangements. He added that audit was valued at the Company with thorough training received by Board and Audit Committee members.

In regards to the Company’s Strategic Risk Register, he reported that the Company had worked with Zurich, the Council’s insurance and risk specialist, in order to set a baseline for risk and reduce the number of strategic risks into a smaller number of core areas which could be regularly reviewed.

The Committee considered the documents in detail and noted the key points within them.

To provide an update on the financial performance and forecast year end outturn of Blackpool Waste Services Ltd (BWS) following the Phase 2 transfer in September 2021.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr Paul Whitehead, Director of Finance and Business Development, Blackpool Waste Services Limited presented the financial performance and forecast year end outturn of the Company.

The Shareholder Committee considered the report in detail and noted the current performance and projected outturn.

To provide an update on the development and reporting of Key Performance Indicators relating to Blackpool Waste Services Ltd (BWS) following the Phase 2 transfer in September 2021.

(This item contains commercially sensitive information which is exempt from publication by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

(The press and public were excluded prior to the consideration of this item as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972).

Mr Paul Whitehead, Director of Finance and Business Development, Blackpool Waste Services Limited presented the key performance indicators of the Company.

The Shareholder Committee considered the report in detail and noted the current performance.

To note the date and time of the next meeting as Friday 14 October 2022, commencing at 10am.

The Committee noted the date and time of the next meeting as Friday 14 October 2022, commencing at 10am.